Campus Admins: Pre-Service Checklist (Program Year 2026-27)

All items on this checklist must be completed before Fellows can begin tracking their service in America Learns. If you need help completing a step, please contact #CaliforniansForAll College Corps Technical Support.

Action Steps to Close Cohort 4 (2025-26)

	Action Steps to Close Cohort 4 (2025-26)	Follow these steps to close out Cohort 4 (2025-26)
		Instructions

Community Host Partner Onboarding Checklist

	Add New Community Host Partners	This allows Fellows to be assigned to their partner.
		Instructions

	Create Supervisor Staff Accounts for your Community Host Partners	This allows your partners to log in to the system to approve timesheets.
		Instructions

	Update Returning Supervisor Staff Accounts for your Community Host Partners	This ensures your returning supervisors accounts are ready to go.
		Instructions

	Archive Community Host Partners	If you have Community Host Partners that will not be participating in Program Year 2026-27, please be sure to archive them. This action will remove the Community Host Partner from your lists, but it will not delete any data associated with the site.
		Instructions

Fellow Onboarding Checklist

	Enroll Your Fellows (Program Year 2026-27)	This creates accounts for your Fellows.
		Instructions (Enroll Fellows Using Excel) Instructions (Enroll Fellows One-by-One)
		Excel Template

	Create & Assign Time Off Calendars	Time Off Calendars are the tool you'll use to ensure that your Fellows Status is accurate.
		Instructions with be available this summer!
		Video resources will be available this summer!

	Send Welcome Emails	This sends your Fellows a link to create their password and log in to the system.
		Instructions

You must complete the steps found in the Community Host Partner Onboarding Checklist (at the top of this page) before proceeding to this step: 

	Assign your Fellows to Community Host Partners	This step links previously unassigned Fellows to their assigned Community Host Partner.
		Instructions

	If a Fellow withdraws or leaves the program early: Mark your Fellows as an early exit	This prevents Fellows no longer participating from receiving communications or being included in certain reports. It does not permanently delete their data.
		Instructions